99th Annual Meeting
Cal Poly Pomona
Pomona, California
June 12 - 15, 2018


Housing and Meals



Note: All correspondence regarding this meeting should be addressed to AAAS, Pacific Division, Department of Biology, Southern Oregon University, Ashland, OR 97520, or e–mail: aaaspd@sou.edu, or phone: 541–552–6869. Please do not attempt to correspond with anyone else regarding logistical issues unless you have a specific question for a session organizer or program chair.

CLICK HERE to download the CPP Housing and Meals Only request form.

HOUSING ON THE CPP CAMPUS
Two types of accommodations are available on the Cal Poly campus for attendees of this meeting. Motel-type rooms are available at the Kellogg West Conference Center and Hotel (Kellogg West). In addition, a limited number of dorm rooms are available in the student dorms on campus.

Kellogg West operates very much like a hotel. Rooms include

  • Hot breakfast buffet
  • High speed wireless internet access
  • Daily newspaper
  • Fitness room access
  • Pool and spa access
  • In-room refrigerators
  • 100% Smoke free rooms
  • Flat screen HD TV
  • Coffee/tea maker
  • Iron, ironing board and air dryer
  • Personal care products
  • Spacious and well lit work desk
  • Electronic/magnetic guest room keys
  • Parking
  • Limited shuttle service between Kellogg West and the meeting venue or drive own car. It’s a bit of a walk!
A limited number of rooms are available for the nights of Monday, 15 June through and including the night of Saturday, 16 June. There may be some availability on Sunday, 10 June.
  • To reserve: call 909-869-2222
    Be sure to identify yourself as attending the AAAS, Pacific Division meeting.
  • Check-in 3:00 p.m.
  • Check-out Noon
  • Rates: $79/night for first person; $10 per night per additional person. 4 persons maximum in a room.

The Cal Poly student dorm rooms are typical dorm rooms, with two sets of beds, small dressers, and closets. Bathrooms are down the hall. Each dorm building is three stories high with a total of six wings, each wing containing 16 rooms. Both single and double rooms are available in the dorm facilities. Rooms will be assigned based on gender. Each occupant will receive a pillow, blanket, and linen package that includes 2 flat sheets, 1 pillowcase, 1 bath towel and 1 hand towel. Note that if you like to use a washcloth, you’ll need to bring it with you. You will also need to supply your own personal items such as hand soap, shampoo, etc. The dorms are conveniently located a short walk from the meeting venues and also the El Camino Dining Commons.

There are three-night and four-night packages available in the dorms. Each package comes with most meals, and includes the Division banquet on Thursday evening.The three-night housing meals package (Tuesday, Wednesday, and Thursday nights) includes the following eight meals served at the El Camino Dining Commons plus the Thursday evening banquet, which takes place in the Ursa Major ballroom in the Bronco Student Center: Tuesday dinner; Wednesday breakfast, lunch, and dinner; Thursday breakfast, lunch, and student awards banquet; Friday breakfast and lunch.The four-night housing & meals package adds Friday night and two meals: Friday dinner and Saturday breakfast. No additional nights are available for meeting attendees in the dorms.

Costs of room & meals packages:

  • 3 night housing & meals package
    Presenting student, single, pp – $238
    Presenting student, double, pp – $205
    Everyone else, single, pp – $258
    Everyone else, double, pp – $225

  • 4 night housing & meals package
    Presenting student, single, pp – $301
    Presenting student, double, pp – $257
    Everyone else, single, pp – $321
    Everyone else, double, pp – $277
To apply for housing in the dorms, click here in order to download the housing and meals form. Please note that by applying for on-campus housing, you are agreeing to pay any additional fees that are assessed to the Pacific Division by Cal Poly that relate to your stay in one of their rooms, such as lost keys ($65 fee), lost item(s) from linens package ($30 fee), fines, etc. Click here in order to download the University Housing Rules and Regulations for those staying on the CPP campus.

Parking for those with automobiles is available at no charge on the Cal Poly campus in all visitor and student parking lots.

Click here to download the University Housing and Meals form to request a housing and meals package for this meeting.




OFF-CAMPUS MEETING HOUSING

The nearest motels are roughly 2 miles from our meeting venue at Cal Poly Pomona. The Pacific Division has entered into an agreement with the closest hotel, the La Quinta Hotel & Suites Pomona, to provide rooms for meeting attendees for $119 per night + taxes for 1 or 2 people in a room. Additional occupants are $10 each.
  • Hotel: La Quinta Hotel & Suites Pomona
  • Website: www.laquintapomona.com/en/home.html
  • Address: 3200 West Temple Avenue, Pomona, CA 91768
  • Phone Number: 909-598-0073
  • Contracted Rate: $119/night + tax for one or two persons in a room. Third and fourth adults in room are $10/night each additional. There is no charge for children 18 and under staying in a room when accompanied by a paying adult.
  • Dates available: nights of 12 – 14 June 2018, plus three days either side as available.
  • On-line reservations:
  • Phone-in reservations: 909-598-0073
    Be sure to identify youself as part of the AAAS. Pacific Division group.
  • Reservation deadline: no later than 15 May 2018
  • Cancellation policy: 48 hours prior to day of arrival.
  • Amenities:
    self-parking
    high speed internet access
    free local calls
    free “Bright Side” breakfast
    ADA accessible rooms
    business center
    fitness center
    additional amenities are listed on the hotel website
  • Check-in: 3:00 p.m.
  • Check-out: noon.
  • Proximity to meeting: approximately 1.9 miles, 4 minute drive.
If you’d rather stay elsewhere in Pomona or the surrounding area, we suggest you take advantage of hotel search engines such as Hotels.com, Priceline.com or Expedia.com in order to find the best deals. Make your reservations for off-campus housing directly with the hotel of your choice. Note that the AAAS, Pacific Division offers the above hotel without endorsement for any specific commercial enterprise.



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FOOD at CPP
Most meals at the Los Olivos Dining Commons are included with the housing package for thise staying on-campus in the CPP dorms. Those staying in Kellogg West or not staying on-campus may purchase a dining package that includes the same lunches and dinners as those staying in the dorms receive.

6 meal dining pass: $90 (presenting students, $70).
Must be purchased in advance of the meeting. Unused meals are not refundable. Includes
Tuesday: dinner
Wednesday: lunch and dinner
Thursday: lunch, and the Student Awards Banquet
Friday: breakfast and lunch

7 meal dining pass: $100 (presenting students, $80).
Must be purchased in advance of the meeting. Unused meals are not refundable. Includes
Tuesday: dinner
Wednesday: lunch and dinner
Thursday: lunch, and the Student Awards Banquet
Friday: breakfast, lunch, and dinner

Note that banquet tickets are included as part of the cost of the above meals packages. For those not holding either of these packages or staying in the CPP dorms, tickets are available for purchase for $45 each (presenting students, $20 each). Those wishing to purchase individual banquet tickets should do so in advance as there will be few available on-site. The deadline for ordering banquet tickets is 1 June. No other food will be available at CPP on the evening of the banquet.


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DIVISION BANQUET (14 June, Thursday)
The evening is planned to begin at about 6:00 p.m. with a hosted reception. Following, the banquet will feature a choice of three meals: Roast Bleu Tri-Tip of Beef, served with Cabernet Mushroom Sauce and topped with Bleu Cheese Crumbles, fresh seasonal vegetable, and Fettuccine Alfredo; Traditional Roast Turkey Dinner, served with seasonal vegetable, stuffing, and Garlic Mashed Potatoes; Vegetable Wellington, flaky puff pastry filled with grilled portobello mushrooms, zucchini, summer squash, and eggplant, served with roasted tornato and Italian herb coulis. All meals include a Caesar salad, rolls, butter, Créme Brule for dessert, and iced tea and water.

That evening, Division representatives will announce the names of student winners of sectional Awards of Excellence and also winners of the Division’s Laurence M. Klauber Award for Excellence (unrestricted), Geraldine K. Lindsay Award for Excellence in the Natural Sciences, J. Thomas Dutro, Jr. Award for Excellence in the Geosciences, Rita W. Peterson Award for Excellence in Science Education Research, the Presidents’ Award for Excellence (unrestricted), the Best Poster Award (for poster presentations only but otherwise unrestricted), and the AAAS Robert I. Larus Travel Award. We ask that all student award winners stay for a group photograph to be taken at the conclusion of the awards announcements.

Banquet tickets are included in the cost for on-campus dorm room & board packages. The above Los Olivos food packages also include banquet tickets. For those not staying in the campus dorms or holding a CPP meals plan, banquet tickets are available for purchase for $45 each. Those wishing to purchase individual banquet tickets should do so in advance as there will be few available on-site. The deadline for ordering banquet tickets is Friday, 1 June 2018. Students in competition for Awards of Excellence are invited to attend the banquet at the reduced cost of $20 for their first ticket. Additional banquet tickets are available to students at the full price of $45.

Cost of additional banquet tickets: $45 each. Be sure to specify choice of meal: Roast Bleu Tri-Tip of Beef, Traditional Roast Turkey, or Vegetable Wellington.

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REFUNDS
Requests for refunds must be in writing and received in the Pacific Division office no later than 1 June 2018. Requests can be made via USPS or e-mail (aaaspd@sou.edu). A handling fee of $15.00 will be applied. Refunds to credit cards will incur an additional 3.5% fee on the amount of the original charge to help cover the costs of the credit card fees imposed on the Pacific Division.


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MORE INFORMATION
REGISTRATION INFORMATION
TRAVEL and PARKING
MEETING HOME PAGE
AAASPD HOME PAGE
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