95th Annual Meeting
UNIVERSITY OF CALIFORNIA
June 17 - 20, 2014
HOUSING and MEALS
Note: All correspondence regarding this meeting should be addressed
to AAAS, Pacific Division, Department
of Biology, Southern Oregon University, Ashland, OR 97520,
or e-mail: firstname.lastname@example.org,
or phone: 541-552-6869. Please do
not attempt to correspond with anyone else regarding logistical issues unless you have a specific
question for a session organizer or program chair.
CLICK HERE to download the University Residence Hall Application for housing. Either print the form and fill it out with pen or save the form to your hard drive and fill it out in Acrobat Reader.
Housing on the UCR Campus
A limited number of rooms in the Glen Mor Apartments campus housing are available for participants at this meeting. The Glen-Mor Apartments are arranged in pods of four bedrooms, each pair of bedrooms sharing one bathroom. In the middle is a living room type seating area and a kitchen.
Each bedroom is designed to sleep one person, so there are a maximum of four persons in each apartment. Couples requesting a Glen Mor Apartment for their stay in Riverside will be assigned to two bedrooms on the same side and share the same bathroom.
The package price of $200 per person includes overnight accommodations in a single room of a four bedroom apartment for three nights (Tuesday, Wednesday and Thursday), complimentary parking for one automobile, linen service that includes a pillow, pillow case, two flat sheets, a blanket, towel, hand towel, and wash cloth per person, and breakfast at the Subway in the Highlander Union Building (HUB — for location, please refer to the campus map by clicking HERE) the morning following each night’s stay.
An extra night stay in the Glen Mor Apartments is available Friday night for those purchasing the three-night package. The cost for this is an additional $67 per person and includes all of the above amenities except breakfast will be continental at a location TBA – inquire at check-in. No other additional nights are available.
The University has these important housing regulations. If you are unable to honor these, please do not request campus housing.
- no pets
- no smoking in University buildings – smoking is allowed in designated smoking areas only
- no alcohol/substance abuse – use of these substances will result in removal from the housing unit and the University campus
- do not move or rearrange residence hall furniture or face the possibility of fines
- do not tamper with fire alarms or extinguishers – fines will be assessed for false alarms
- make sure all trash is placed in the proper receptacles and linen is stacked neatly for pick-up
- a $50 fee will be assessed for lost room keys or lost meal cards – report immediately if a loss occurs
To apply for housing in one of the Glen Mor Apartments, download the form by clicking HERE and follow the instructions on it. Please note that you will be required to agree to pay any additional fees that are assessed to the Pacific Division by UCR relating to your stay in the apartments, such as lost keys, lost meal cards, use of “additional charge” facilities, fines, etc. Should you incur any of these fees and you pay them directly to UCR, there should be no fee assessed to the Division.
Check-in for housing will be in the Pentland Hills Q building-Resident Services Office (directly west of the Glen Mor Apartments Building on Pentland Way--please refer to the campus map by clicking HERE). If driving, park in lot 21 while checking in and once you have your parking permit (no charge to those staying in the Glen-Mor Apartments) be sure to place it in your vehicle per the instructions you will receive at check-in.
Riverside has a number of fine hotels and motels. The Pacific Division has contracted with one of the most famous hotels in southern California, the Mission Inn, to provide exceptional rates on their Deluxe rooms for our meeting (see following). If you would rather stay at one of Riverside's other hotels we suggest you use a search engine such as expedia.com or hotels.com.
Mission Inn looking toward the mountains.
Address: 3649 Mission Inn Avenue, Riverside, CA 9250
Hotel web site: www.missioninn.com
Contracted Rate for Deluxe level rooms: $115/night + room tax for one or two persons in a room. Additional adults are $15 each.
Rates for other, non-contracted rooms: these rates are per night + room tax for one or two persons in a room. In order to reserve one of these rooms at these rates, you cannot make your reservation on-line, but must make it over the telephone. Rates quoted are per night for one or two persons in a room, plus room tax.
Junior Suite, $205
Superior Presidential Suite, $700
Keeper of the Inn Suite, $1,000
Dates available: nights of 13 – 23 June 2014, as available within the Pacific Division block of rooms.
IMPORTANT NOTICE: Our block of rooms at the Mission Inn for this meeting is full, so no additional reservations are being accepted on-line. However, if you call the Mission Inn directly (see below), you can still reserve a room at our negotiated rates.
On-line reservations: go to the hotel website (see above) and select Reservations from the menu at the top. Next, select Group Code and enter the group code AAAS6222014 into the "Enter Code" box. Click Update. Select the nights of your stay by clicking on the appropriate dates in the calendar. Before clicking Continue, enter the number of adults that will be occupying the room. Once all of the information is to your satisfaction, click Continue. All contracted room rates will be shown on this next page. Click Book for the room type you desire and then continue by filling in your contact and billing information. When done, click Complete Reservation at the bottom of the page.
Phone-in reservations: call 800-843-7755 or 951-784-0300, extension 850. Be sure to mention group code 95th Annual Meeting if making the reservation over the telephone directly to the hotel.
Reservation deadline: 14 May 2014. As available after this date and at current available rates.
Cancellation policy: at least 48 hours in advance of the arrival date. An early departure fee of $50 will be charged if a guest departs prior to the scheduled departure date and fails to provide the Hotel with a 48 hour notice.
Amenities: complimentary self-parking; complimentary shuttle between Mission Inn and UCR; complimentary use of fitness center and steam room. See website for additonal information.
Check-in: 3:00 p.m. Check-out: noon.
Proximity to meeting: approximately 3.5 miles from UCR. Free parking is available on campus for meeting registrants who find it more convenient to drive onto campus.
Food On Campus
The UCR Student Union (known as the Highlander Union Building, abbreviated HUB) has a fairly extensive food court, which includes such establishments as Starbucks, Subway, Jamba Juice, Panda Express, and several others. Click HERE for more information about the HUB facilities and its food court.
Division Banquet (19 June, Thursday)
The Division Banquet is currently planned to be held in the Highlander Union Building (HUB) on the UCR campus. Students in competition for presentation awards are invited to be guests of the Division and attend the banquet at no charge. If you are in this category, be sure to check the appropriate box at the bottom of the first page of the Advance Registration Form.
The evening is planned to begin at 6:00 p.m. with a reception. Dinner will be served at about 6:45 p.m. Following dinner will be the announcement of the student awards as well as a bit of other Pacific Division business. The evening will culminate with a photograph of all of the award winners.
Banquet attendees have the choice of the following entrées:
- Steak with Wild Mushrooms (pan-seared flat-iron steak, served with a creamy mushroom demi-glace sauce),
- Dill-Citrus Broiled Salmon (citrus and dill-marinated salmon filet, topped with a citrus beurre blanc), and
- Butternut Squash Ravioli (butternut squash-stuffed pasta pillows tossed with olive oil, garlic and fresh herbs and served with a flavorful marinara sauce.
All entrées come with a signature citrus salad (organic mixed greens with jicama, julienne carrots, mandarin oranges, signature citrus vinaigrette) and a seasonal vegetable medley. The steak and salmon also come with roasted Yukon Gold potatoes and fresh rolls and butter. Dessert is a choice of New York Cheese Cake, Chocolate Ganache Cake, or Lemon Raspberry Cake. Water and iced tea will be available on the tables during dinner. Coffee, both 100% Columbian and decaffeinated, will be available with dessert.
Should details change as we approach the time of the banquet, every effort will be made to insure that the replacement is comparable to that which is listed here.
Be sure to select your choice of entrees when filling out the advance registration form. The deadline for ordering banquet tickets is 31 May 2014. Tickets may not be available on-site. Cost is $40 per person.
Requests for refunds must be in writing and must be received in the Pacific Division office no later than 15 May 2014. Requests
can be made via USPS or e-mail (email@example.com).
A handling fee of $15.00 will be applied. Refunds to credit
cards will incur an additional 3.5% fee on the amount of the
original charge to help cover the costs of the credit card fees imposed on the Pacific Division.
TRAVEL and PARKING
MEETING HOME PAGE
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This page last modified 03 June 2014.
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